Editorial Policies and Practices
Editorial policy is guided by the following statement adopted in October, 2007 by the ACSS: “It is the policy of the ACSS that the ACSS JOURNALS accept for publication those manuscripts that significantly advance computational science and have been found to be scientifically sound, important to the field, and in satisfactory form. The Society will implement this policy as fairly and efficiently as possible and without regard to national boundaries.”
The ACSS JOURNALS has an Editorial Board whose members are appointed for three-year terms by the Editor-in-Chief upon recommendation of the editors, after consultation with ACSS divisions where appropriate. Board members play an important role in the editorial management of the Journals. They lend advice on editorial policy and on specific papers for which special assistance is needed, participate in the formal appeals process (see section on Author Appeals), and give input on the selection of referees and the identification of new referees.
Content of Articles
The ACSS JOURNALS publish new results. Thus, prior publication of the same results generally will preclude consideration of a later paper.
Confirmation of previously published results of unusual importance can be considered as new, as can significant null results. Papers advancing new theoretical views on fundamental principles or theories must contain convincing arguments that the new predictions and interpretations are distinguishable from existing knowledge, at least in principle, and do not contradict established experimental results.
Papers should be clearly written in good scientific English, in a style consistent with that of the journals. Special attention should be paid to readability, so as to render papers understandable to readers outside a narrow specialty.
New terminology should be introduced only when clearly needed. It should be appropriate and, if possible, convey to the reader an accurate impression of its meaning. New terminology should not be frivolous, nor should it be introduced in titles. Excessive use of acronyms is discouraged.
Publication of a single comprehensive article (perhaps preceded by a Letter or Rapid Communication) should be published in the journal of computational science Letters. This policy against serial publication applies to Rapid Communications and Brief Reports as well as to regular articles.
Although there is no limit to the length of regular articles, the appropriate length depends on the information presented in the paper.
Readers benefit from complete referencing, which is necessary to place any work in the context of the current state of research. Authors should therefore make every effort to ensure that their citations of previously published work are comprehensive at the time of submission. This includes references to books and to published conference proceedings that contain more than abstracts. Authors should also add to the references any works published during the course of the review process.
Papers that describe proposed experiments fall into a special category. For such papers to be acceptable, the experiments must be demonstrated to be novel and feasible. It is the authors’ responsibility to show that their proposal is likely to stimulate research that might not otherwise be undertaken.
Material previously published in an abbreviated form (in a Letters journal, as a Rapid Communication, or in conference proceedings) may provide a useful basis for a more detailed article in the ACSS journals of Journal of Computational Science & Engineering or Review on Computational Science . Such an article should present considerably more information and lead to a substantially improved understanding of the subject. Reproduction of figures, tables, and text material that have been published previously should be kept to a minimum and must be properly referenced. In order to reproduce figures, tables, etc., from another journal, authors must show that they have complied with the copyright requirements of the publisher of the other journal. Publication of material in a thesis does not preclude publication of appropriate parts of that material in the ACSS JOURNALS.
computational science Letters timely publishes Articles, Rapid Communications, Brief Reports, and Comments. The scientific content of all sections of the Journal is judged by the same criteria.
The sections are distinguished by the different purposes for which the papers are intended.
Rapid Communications in Computational Science Letters are intended for the accelerated publication of important new results. Authors may follow a Rapid Communication (or a Letter) with a more complete account as a regular article in ACSS JOURNALS. Rapid Communications are given priority in editorial processing and production to minimize the time between receipt and publication. Therefore authors should justify the need for priority handling in their letter of submittal. A series of Rapid Communications by one group of authors on a particular subject is discouraged.
Brief Report is an account of completed research that meets the usual ACSS JOURNALS standards of scientific quality but is not appropriate for a regular article (or for the priority handling given to Rapid Communications). Announcements of planned research, progress reports, and preliminary results are generally not suitable for publication as Brief Reports. The normal publication schedule is followed. Addenda are included in the Brief Reports section.
Comments are publications that criticize or correct papers of other authors previously published in ACSS JOURNALS. Each Comment should contain an abstract and should state clearly the paper to which it refers. To be considered for publication, a Comment must be written in a collegial tone (free from polemics) and must be pertinent and without egregious errors. A Reply to a Comment must also conform to these requirements. Editorial procedures for processing Comments are described in the following section.
The Errata section contains notices regarding errors or omissions in papers previously published. Besides the standard Erratum, several special categories of documents may appear in this section. In the online journal, each of these documents involves bidirectional links between the original article and the document in the Errata section. The category of the corrective document is indicated in its title and in the link from the original article.
The standard Erratum is a statement by the authors of the original paper that briefly describes the correction(s) and, where appropriate, any effects on the conclusions of the paper.
An Editorial Note is a statement by the journal about the paper that the editors feel should be brought to the attention of readers of the article.
A Publishers Note is a notice that the article has been corrected subsequent to publication. Such corrections are made to correct typographical or production errors that involve significant metadata (such as title or byline) or have a significant impact on the readers’ ability to understand the article. Such corrections are normally made only shortly after publication, with approval of the ACSS JOURNALS management, and are not made for scientific errors or omissions. The Publishers Note indicates the correction and when it was made.
A Retraction is a notice that the paper should not be regarded as part of the scientific literature. Possible reasons for this include, among others, presentation of invalid results and inclusion of results that were published previously by the same authors in substantially similar form. (In the latter case, the prior publication, not the Retracted article, should be regarded as the source of the information.) To protect the integrity of the record, the retracted article is not removed from the online journal, but notice of Retraction is given. Retractions are sometimes published by the authors when they have discovered substantial scientific errors; in other cases, the editors conclude that Retraction is appropriate. In all cases, the Retraction indicates the reason for the action and who is responsible for the decision. If a Retraction is made without the unanimous agreement of the authors, the approval of the Editor-in-Chief of the ACSS JOURNALS is required.
Usually one referee is selected initially by the editors for each manuscript; there are exceptions, as with almost all procedural matters discussed below. In most cases, directly submitted Rapid Communications are initially sent to two referees. Referee reports are advisory to the editors, but are generally transmitted by the editors to the authors, and so should be written in a collegial manner. The editors may withhold or edit these reports for cause. If in the judgment of the editors a paper is clearly unsuitable for the ACSS JOURNALS, it will be rejected without external review; authors of such papers have the same right to appeal as do other authors.
Any resubmitted should be accompanied by a summary of the changes made, and a brief response to all recommendations and criticisms. This material will normally be forwarded to reviewers, and so should be written in a collegial manner. Remarks that authors wish to address solely to the editors should be clearly identified and separated from the summary and response. Authors should not send a version of the manuscript marked to show the changes, as this can lead to confusion and delay in processing.
A manuscript may be sent to additional referees if warranted, either by request of the authors or by editorial decision. In most cases the new referee will be provided with previous correspondence on the manuscript, but not with the identity of the previous referee(s). Editorial Board members, however, may receive this information.
Since the referee is usually best qualified to judge a paper, the author should direct his or her responses to the items raised in the referee report. In general, very long rebuttal letters explaining contentious points in a manuscript should be avoided in favor of clarifying alterations in the manuscript itself.
Papers are accepted for publication based on favorable recommendations by the referee(s). On the other hand, the editors can and will seek additional opinions when in their judgment such action seems called for. It is the policy of the ACSS Journals that every effort be made to arrive at a decision on disposition within a reasonable time.
After acceptance of a manuscript, if further information that seems to warrant investigation is received, the editors will regard it as an obligation to reconsider their decision.
Authors should state whether the paper they submit has been previously considered for publication in any of the ACSS JOURNALS and supply the code number assigned by that journal. They should also provide information about other recent relevant unpublished work of theirs.
When a manuscript has several authors, one of them, the corresponding author, should be designated to receive and respond to correspondence from the editors. This designation can be changed upon notification of the editors. It is the responsibility of the corresponding author to represent all those involved with the work reported.
By submitting the manuscript, the corresponding author certifies:
Authors may not present data and other results obtained by others as if they were their own. Nor may authors incorporate without attribution text from another work (by themselves or others), even when summarizing past results or background material. If a direct quotation is appropriate, the quotation should be clearly indicated as such and the original source should be properly cited. Papers that have been found to be in violation of this rule will be rejected. In such cases, resubmission of the manuscript, even with the plagiarized text removed, is not ordinarily allowed. However, the editors may allow exceptions to this policy if warranted by special circumstances.
Authors may request that particular individuals not be chosen as referees. Such requests are usually honored, although it is customary to give authors whose work is criticized in a manuscript an opportunity to respond to the criticism. Authors are welcome to submit a list of experts whom they consider especially suited to referee their paper. Such a list is particularly useful when a manuscript treats a highly specialized subject on which papers are infrequently published. The editors, however, are not constrained to select a referee from that list.
We are no longer able to accede to requests from authors that we withhold their identities from the referees. Such “double-blind” reviewing has been discontinued.
In some circumstances information about a manuscript considered by ACSS JOURNALS and subsequently submitted to another journal may be provided to the editor of that journal. Such information might include the comments and identities of referees.
Comments, papers which criticize or correct the work of other authors previously published in ACSS JOURNALS, are processed according to the following procedure:
(1) The paper is first sent to the author(s) whose work is being criticized. These authors act as reviewers (usually not anonymously) and should provide a report (not a Reply) suitable for transmittal to the author(s) of the Comment.
(2) After suitable exchanges between the involved parties, the Comment, along with relevant correspondence, is sent to an uninvolved referee for anonymous review. If on the basis of this referees (and possibly other reviewers) recommendation the editors decide to accept the Comment for publication, then the authors whose work is being commented on are given the opportunity to write a Reply for possible simultaneous publication. This Reply will also be reviewed, usually by the same uninvolved referee.
(3) After the Comment and Reply have been accepted for publication, the author of the Comment is sent a copy of the Reply for his or her information, but should not alter the Comment unless requested to do so by the editors. The Comment and Reply usually are published in the same issue of the journal, with the Reply immediately following the Comment. If there is undue delay in the preparation and review of the Reply, the Comment may be published before the Reply. The normal publication schedule is followed.
Authors may appeal a rejection of their paper by the editors. In the case of a formal appeal, the paper and all relevant information, including the identities of the referees, will be sent to a member of the Editorial Board. The Board member may review the case on the existing record or may seek additional expert opinion. The Board member will present an advisory opinion to the editors, which will be sent to authors and/or referees with the Board members name.
If a Board member has provided a referee report on a paper prior to appeal, another Board member must review the paper on appeal. Authors may suggest those Board members they feel are appropriate (or not appropriate) to conduct the review, but the editors are not bound by such suggestions. If there is no suitable Board member available, the editors may appoint an appropriate scientist to consider a paper under appeal as an ad hoc Board member.
The author of a paper that has been rejected subsequent to an Editorial Board review may request that the case be reviewed by the Editor-in-Chief of the ACSS JOURNALS. This request should be addressed to the Editor, who will forward the entire file to the Editor-in-Chief. Such an appeal must be based on the fairness of the procedures followed, and must not be a request for another scientific review. The questions to be answered in this review are: Were our procedures followed appropriately and did the paper receive a fair hearing? A decision by the Editor-in-Chief is the final level of review.
Each paper, when published, carries a receipt date indicating when the manuscript was first received by the editors of ACSS JOURNALS.
If authors make substantive changes in a manuscript or if they hold it for an unusually long time after it has been returned to them with a referees report, the paper will be given a “revised manuscript receipt date.” In such cases, the authors may be required to revise references to include material published since the original submission of the manuscript. In cases of especially lengthy delays the original paper is considered withdrawn, and the resubmitted version is considered to be a new paper and is given a new receipt date.
The Author Status Inquiry System (ASIS) provides information to authors regarding the status of their manuscripts automatically. Telephone inquiries regarding status are discouraged, since the interruption of normal office procedures can cause delays. In those cases when clarification of the information from the ASIS is needed, send an electronic mail message to firstname.lastname@example.org